GentRoyal Koncepts is currently recruiting suitably qualified candidates to fill the position below:
Job Title: Secretary
- Answer phone calls and redirect them when necessary.
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
- Prepare and disseminate correspondence, memos and forms.
- File and update contact information of employees, customers, suppliers and external partners.
- Support and facilitate the completion of regular reports.
- Develop and maintain a filing system.
- Check frequently the levels of office supplies and place appropriate orders.
- Make travel arrangements.
- Document expenses and hand in reports.
- Undertake occasional receptionist duties.
- Proven work experience as a Secretary or Administrative Assistant.
- Familiarity with office organization and optimization techniques.
- High degree of multitasking and time management capability.
- Excellent written and verbal communication skills
- Integrity and professionalism.
- Proficiency in MS Office.
- High School Diploma.
Job Title: Front Desk Officer
- Greet guests and provide them with superb customer service.
- Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
- Answer all client questions and incoming calls.
- Redirect phone calls to the appropriate department and take down messages.
- Accept all letters and packages, and distribute them to their appropriate departments.
- Monitor, organize and forward emails.
- Track and order office equipment and supplies.
- Maintain records and files.
- Oversee the office budget.
- High School Diploma or relevant qualification.
- A minimum of 2 years’ proven experience in a similar role.
- Good understanding of office administration and basic bookkeeping practices.
- Superb written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Strong knowledge of MS Office programs.
Job Title: Safety Officer
- Support the development of OHS policies and programs.
- Advise and instruct on various safetyrelated topics (noise levels, use of machinery etc.).
- Conduct risk assessment and enforce preventative measures.
- Review existing policies and measures and update according to legislation.
- Initiate and organize OHS training of employees and executives.
- Inspect premises and the work of personnel to identify issues or nonconformity (e.g. not using protective equipment).
- Oversee installations, maintenance, disposal of substances etc.
- Stop any unsafe acts or processes that seem dangerous or unhealthy.
- Record and investigate incidents to determine causes and handle worker’s compensation claims.
- Prepare reports on occurrences and provide statistical information to upper management.
- Proven experience as safety officer
- In depth knowledge of legislation (e.g. OSHA/EPA) and procedures.
- Knowledge of potentially hazardous materials or practices.
- Experience in writing reports and policies for health and safety.
- Familiarity with conducting data analysis and reporting statistics.
- Proficient in MS Office; Working knowledge of safety management information systems is a plus
- Outstanding organizational skills.
- Diligent with great attention to detail.
- Excellent communication skills with the ability to present and explain health and safety topics.
- B.Sc / BA in Safety Management, Engineering or relevant field is preferred.
- Certificate in occupational health and safety.
Deadline: 30th August, 2020.
How to Apply
Interested and qualified candidates should forward their CV to: gentroyalKoncepts@gmail.com using the “Job Title” as subject of the email.