Job Recruitment at Secours Islamique France



  2021-01-27
  Maiduguri

Secours Islamique France (SIF), founded in 1992, is a non-governmental organisation for international solidarity with a social and humanitarian mission With a presence in Asia, the Middle East, Africa and Europe, Secours Islamique France assists the peoples through its emergency aid, development and orphan sponsorship programmes in over 30 countries wherever humanitarian and social needs exist, without regard to race, religion or gender.

We are recruiting to fill the position of:

Job Title: Finance & Admin Officer

Location: Maiduguri, Borno

Job Description

  • SIF is seeking to recruit a highly motivated individual for the position of Finance & Admin officer to work in SIF base office in Maiduguri
  • The tasks described in this job description are not exhaustive or limited. Due to the nature of the mission and the organization, the Finance & Admin officer  may be requested to perform further tasks related to his/her responsibilities.
  • The Finance & Admin officer  is under the Administrative coordinator responsibility for all operational aspects, he also works in close cooperation with all the team.

Duties and Responsibilities
Line Management:

  • Report technically to the Admin Coordinator.

Implementation of Financial & Admin Procedures:

  • Assist in maintaining all financial & Human resources systems for the SIF Country/Field offices, and ensure full compliance with SIF financial (SOP’s).
  • To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes, social security deductions etc.
  • Ensure the full confidentiality regarding financial and human resources information.

Cash and Bank Management:

  • Withdraw Cash from the bank account under Admin Coordinator or Head of Mission request.
  • Management of the Cashbox & bank (Verify before payment that all the receipts/invoices/Taxes/social security etc are correctly filled and eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
  • Daily update of the accountancy (Cash & Bank) according to the project activities and Finance and Administration needs;
  • Perform daily cash count singly and weekly with the Administrative Coordinator and to archive cash inventory every day.
  • Supervise and follow-up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicle rental, etc) at the base level
  • Post all the financial transaction in the relevant excel sheet compatible with Saga function & ensure the all transactions are correctly allocated according to relevant accounting Head, budget Line, Project code etc.
  • Timely inform the line management if there is any difference between books.
  • Remain vigilant to circumstances which indicate risk of theft.

Monthly/Yearly  Closure of Accountancy:

  • Collect the statement of Bank Accounts by the 1st of the following month;
  • Fill properly the monthly reconciliation form for each cash and bank, to be signed for approval by the Admin Coordinator;
  • Prepare all closure documents for monthly/yearly closure in order to meet HQ requirements.
  • Update the status of all outstanding cash advances and security deposits.
  • Chase the open advances that remain outstanding for more than one month.

Human Resources:

  • Assist Admin Coordinator in the recruitment (fill candidates Data, test & interview arrangement etc.)
  • Assist admin coordinator for candidate’s orientation & training.
  • Maintained recruitment & personal file for candidates
  • Assist admin coordinator to maintained HR data base
  • Keep leave record of relevant staff on monthly bases

Coordination:

  • Assist the regional Admin in conducting and coordinating Internal/external audit of SIF and coordinating (donor, audit firm, government, etc.).
  • Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities;
  • Work in close collaboration with other departments.

Archiving Documents:

  • Keep original vouchers at Maiduguri base by ensuring that all procedures are met.
  • Scan and archive copies of finance vouchers & send with monthly accountancy to the HQ.
  • Keep employee HR files at base in systematic way.

Others:

  • Undertake all other duties that may be determined by the Admin Coordinator and/or Head of Mission and that are compatible with the job.

Required Competencies

  • Degree in Finance with minimum of 2-3 years’ experience working with INGOs.
  • Previous experience in working with emergency & Développent projets
  • Facilitations and training of the staff on financial matters
  • Cash and bank management
  • Accounts preparation & Closing
  • Computer skills (MS Excel)
  • Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.

Personal Qualities:

  • Flexibility,
  • Organisation skills,
  • Sense of responsibilities,
  • Analysis and coordination skills,
  • Good interpersonal skills,
  • Capacity to prioritize,
  • Strong humanitarian motivation.

Working Place:

  • The position is based in SIF main office, Maiduguri

Job Title: WASH Engineer

Location: Maiduguri, Borno with visits to project locations
Line Manager: Program Manager
Line Manager + 1: Head Of Mission
Technical Referent: SIF HQ
Duration of Contract: 6 months (Possible extension)
Expected Hiring Date: As soon as possible

Context

  • In Nigeria, SIF provides assistance for both urgent basic needs for those displaced by violence as well as longer-term support for returnees and IDPs in protracted displacement settings.
  • Our current program includes NFI, WASH assistance and livelihoods support activities delivered in and out of IDP camps.

Role Within the Organization

  • The Water, Sanitation & Hygiene (WASH) Engineer is responsible for running and supervising water, sanitation and hygiene programs, for accomplishing the program objectives and outcomes at all stages of the project management cycle.
  • The WASH Engineer ensures the overall success of the program by making sure to complete the defined activities while adhering to internal standards and contractual obligations; and that the program is completed on time, within budget and with acceptable quality.
  • The hierarchical link will be as follows:
    • Head Of Mission
    • Wash HQ Technical Advisor
    • Program Manager
    • Wash Engineer

Missions and Activities:

  • SIF is seeking to recruit a highly motivated individual for the position of WASH Engineer to work in SIF Project sites.
  • The tasks described in this job description are neither exhaustive nor limited. Due to the nature of the mission and the organization, the WASH ENGINEER may be requested to perform further tasks related to his/her responsibilities.
  • The WASH Engineer is under the Program Managers’ responsibility for all operational aspects, he also works in close cooperation with all the team.

Duties and Responsibilities
Project Implementation:

  • In collaboration with M&E, conduct needs assessments of the current situation in IDP Camps & Host communities for the aspects linked with WASH issue to draw future intervention;
  • Designs Detailed BOQs and technical specifications for hardware component of SIF WASH Intervention.
  • Give recommendations and participate in the writing of new WASH projects/proposal submissions;
  • Coordinate closely with the support departments to prepare relevant budgets and provide specifications for possible procurement processes
  • Ensure training, supervision and Management of projects field associates’ team and WASH Committee
  • Monitor field activities, and regular collection of data and compile in weekly activity report and ensure timely submission to Program Manager
  • Monitoring and Evaluation of the projects together with SIF M&E focal person
  • Set up procedures for regular evaluation of WASH activities achievements and documentation of good practices and lessons learnt
  • Provide data for monthly and end of projects report, and for the drafting of activities reporting to donors and SIF headquarters;
  • Responsible for the design of hygiene awareness-raising and sanitation promotion strategy and responsible for implementation;
  • Represent SIF to partners and stakeholders.
  • Assure the technical support for all the activities of WASH programmes

Administration:

  • Ensure the respect and implementation of SIF SOPs procedures.

Coordination:

  • Represent SIF in external coordination with local authorities, partners and cluster meetings;
  • Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities;
  • Work in close collaboration with other departments.

Others:

  • Undertake all other duties that may be determined by the Program Manager, Admin Co. and/or Head of Mission and that are compatible with the job.

Required Competencies

  • WatSan Technician Degree or related Technical qualification is required.
  • Hygiene awareness-raising campaign implementation experiences,
  • Excellent written and spoken English (essential),
  • Must be an indigene of Borno State
  • Understanding of Kanuri Language
  • Consistent reporting skills is essential
  • Experience supervising contractors is also an asset
  • Excellent communication skills and flexibility,
  • Knowledge of conceptual tools (e.g. logical framework) is an asset,
  • Computer skills (Word, Excel),

Personal Qualities:

  • Flexibility,
  • Organisation skills,
  • Sense of responsibilities,
  • Analysis and coordination skills,
  • Good interpersonal skills,
  • Ready to listen to people,
  • Capacity to prioritize,
  • Open-mindedness and common sense,
  • Strong humanitarian motivation

Working Place:

  • The position is based in Maiduguri with frequent visits to project locations

Job Title: Livelihood Assistant

Location: Maiduguri, Borno

Context

  • Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and/or implementation of development programs.
  • In Nigeria, SIF provides assistance for both urgent basic needs for those displaced by violence as well as longer-term support for returnees and IDPs in protracted displacement settings.
  • Our current program includes livelihoods support, NFI, shelter, WASH assistance, Protection intervention delivered through multi-purpose community centers as well as IDP camps.

Role Within the Organization

  • Livelihood Assistant would  be responsible for implementation of  Livelihood activities at  camp and host communities  under the direct supervision of SIF Program Manager.
  • S/he will ensure that project activities are delivered on time, contribute to strategic objectives of the program in close coordination with the program Manager & M&E.
  • The Livelihood assistant will supervise the field associate, providing  both supervision and guidance in line with agreed performance objectives

Missions and Activities:

  • SIF is seeking to recruit a highly motivated individual for the position of Livelihood assistant to work in SIF Project sites.
  • The tasks described in this job description are not exhaustive or limited. Due to the nature of the mission and the organization, the livelihood assistant may be requested to perform further tasks related to his/her responsibilities.
  • The Livelihood assistant is under the Program Managers’ responsibility for all operational aspects, he also works in close cooperation with all the team.

Duties and Responsibilities
Line Management:

  • Report technically to SIF Program Manager

Project Implementation:

  • In collaboration with SIF Program Manager, implements Income Generation Activities in line with Humanitarian Response Plan, through livelihood interventions, business management, technical trainings and capacity building to improve skills and production in new/pre-existing livelihood activities  of most Vulnerable IDPs & Members of the host communities.
  • Work with traditional committees to ensure the identification and selection of the most vulnerable IDPs and host communities and provide information to ensure accountability, fairness and transparency during implementation of activities
  • Oversee beneficiary selection processes according to established vulnerability criteria, identification /registration,
  • In coordination with M&E, Collect information and data through surveys, assessments, post distribution monitoring and field supervision visits of beneficiary households.
  • With Technical support of Program Manager, Facilitates Community Mobilization and awareness raising on the mission’s program objectives and activities to local authorities and the population, and act as a link between the Organization and the beneficiaries.
  • Provide Daily, bi-weekly and monthly reports to Program Manager
  • Carry out regular consultative meetings involving beneficiaries and beneficiary leaders on distribution arrangements, timelines and other issues relevant to the program
  • Contribute to the development of project community mobilisation strategies for targeting and registration of beneficiaries for the Economic and Livelihoods Restoration.
  • Collect the required information in the field to facilitate the capacity building training program of beneficiaries with the support of M&E and Program Manager
  • Implement sensitization activities for targeted communities about Livelihood activities and strengthening livelihood restoration activities with support from SEMA, Extension workers Community Volunteers, traditional leaders and other key stakeholders for livelihood restoration activities.
  • Work with the M&E unit to follow up on beneficiary complaints received through complaint box
  • Document and promote good practice from planning, implementation, monitoring and evaluation of activities.

Administration:

  • Ensure the respect and implementation of SIF SOPs procedures.

Coordination:

  • Participate in regular internal and external coordination for the program at Local  and state levels when required
  • Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities;
  • Work in close collaboration with other departments.

Others:

  • Undertake all other duties that may be determined by the Program Manager, Admin Co. and/or Head of Mission and that are compatible with the job.

Required Competencies

  • B.Sc or HND in Economics, Business Management, Social Sciences or other related field with an in-depth understanding of vulnerability issues in Nigeria.
  • Minimum 1 year of professional work experience in humanitarian work, including in livelihood-centred approaches on poverty and vulnerability reduction.
  • Proficiency and experience in planning, monitoring and reporting of project activities.
  • Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.

Personal Qualities:

  • Flexibility,
  • Organisation skills,
  • Sense of responsibilities,
  • Analysis and coordination skills,
  • Good interpersonal skills,
  • Ready to listen to people,
  • Capacity to prioritize,
  • Open-mindedness and common sense,
  • Strong humanitarian motivation

Working Place:

  • The position is based in Maiduguri with frequent visits to project locations

How To Apply
Interested and qualified candidates should send their Application with an updated CV and Cover Letter (including 3 referees with their current official contacts)  to: recruitments.ng@secours-islamique.org using the “Job Title” as the subject of the email.

Application Deadline 2nd February, 2021.

Note

  • Kindly please mention clearly in the e-mail, Cover Letter and CV your name as consecutive order: 1) First name; 2) Surname; 3) Other name.
  • Mandatory: The email subject line should be marked: For Example: “WASH Engineer”.

Let\'s



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