Job Recruitment at International Rescue Committee (IRC)


  2020-07-01
  Unspecified

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Assistant Finance Controller

Requisition ID: req9409
Location: Nigeria
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: Yes

Summary Statement of Responsibilities

  • The Assistant Finance Controller assists the Deputy Director Finance by managing the day-to-day operations of the accounting unit. At the discretion of the Country Director the Assistant Finance Controller will assume some or all of the Controller responsibilities when the DDF is absent.

Specific Responsibilities

  • The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions of Borno and Yobe States are performed in accordance with IRC and country office policy and procedures.
  • The incumbent is also responsible for the consortium and local partners’ financial management.
  • The AFC represents the DDF in Maiduguri and sits in all coordination meetings, BVA panel and work very closely with the DDFM & SPCs. Specific responsibilities within each functional area are as follows:

Donor Reports:

  • Preparation of draft donor reports for review by the Deputy Director Finance
  • Analysis of actual to budget results to identify problems in accounting or compliance
  • Identification of procedural or training issues to be addressed to improve the quality of report data.
  • Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system

Field Office Training & Support:

  • Acting as the primary liaison for the Borno and Yobe office finance staff for policy or procedure questions
  • By frequent visits to the deep field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Senior Area Managers and program staff in finance related issues and activities.
  • Ensure the review of financial data submitted by Borno and Yobe states offices to identify weaknesses or problems being encountered by Borno and Yobe states finance staff and recommend corrective action.
  • In conjunction with the Deputy Director Finance developing or revising policy and procedures and assists in the implementation.

Procurement Accounting:

  • The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
  • Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
  • Primary responsibility for liaison with logistics/procurement.

Cash/Bank – Processing:

  • Supervision of the processing of bank and cash transactions of Borno and Yobe states
  • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers

Cash Forecasting:

  • Ensure preparation of cash forecasts for Borno and Yobe states
  • Monitoring cash usage and requirements and advises the Deputy Director Finance of possible unusual activity or requirements
  • Working with field and program coordinators to help them develop more accurate cash forecasts.

Cost Accounting:

  • Providing recommendations for cost allocation systems in accordance with donor regulations
  • Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

National Payroll:

  • Supervise the processing of the national payroll for Borno and Yobe state ensuring standard financial controls are maintained
  • Supervise the preparation of the necessary related accounting entries including salary allocations for Borno and Yobe states
  • Ensure all statutory deductions are remitted on time to Borno and Yobe state governments

Internal Audit:

  • Internal audit activities as required by the Deputy Director Finance
  • Reviews of controls and monitoring of compliance with established procedures.
  • Preparation of written reports for review by the DDF which identify key issues and provide recommendations for improving control processes or procedures.

Budgets:

  • Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
  • Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
  • Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
  • Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
  • Supervise and review proposal budgets, financial reports prepared by direct reports (or as assigned by DDF through grant allocation)

Consortium and partnership finance management:

  • Oversee the consortium and partners financial management
  • Ensure budget and budget revisions prepared in accordance with donor and IRC templates
  • Ensure consortium and local partners monthly and quarterly forecast are aligned with the approved budget and donor flexibility is respected
  • Ensures consortium financial reports are accurate, reviewed by UK office and submitted to the donor on time
  • Ensure all feedback from UK and NY are addressed by the consortium finance staffs
  • Supervise, lead and train consortium finance team. Provide training to partners on financial management.
  • Provide technical support to consortium leadership.

Qualifications

  • Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

Experience:

  • Minimum of five (6) years of relevant experience and three (3) years managerial experience.
  • Experienced with various PC and financial related software (spreadsheets, accounting packages).
  • Working experience with in IRC finance in the capacity of Assistant Finance Controller and consortium/partnership financial management is highly preferable
  • Must have a proven track record of proactively identifying and communicating potential problems and proposing solutions.
  • Committed to staff capacity building and effective at facilitation.
  • Familiarity with DFID rules and regulations is a plus.

Skills And Abilities:

  • Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
  • Able to communicate effectively (written and verbal) in English with program staff, management and employees
  • Comfortable making decisions.
  • Good supervisory, time management and interpersonal skills.

Working Environment:

  • The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Job Title: Health Officer

Requisition ID: req9380
Location: Damaturu, Yobe
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Contextual Background

  • The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi State. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict-affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri and Monguno of Borno State and Damatru of Yobe State. Currently, IRC Nigeria implements programs primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, food security & livelihoods.

Job Overview / Summary

  • The Health Clinical Officer services is responsible for overseeing health care activities for IRC supported health facilities in Damaturu and Gujba LGAs of Yobe State.
  • Responsibilities will include day to day support to health facilities, monitoring of activities, report making, coordination with other sectors and government authorities as well as close collaboration with health facility staff and managers.

Major Responsibilities
Program Management, Technical Quality, and Strategy:

  • In collaboration with the Health Manager, ensure that health programs utilize standardized protocols, policies and guidelines, as outlined by the Nigeria Federal Ministry of Health (FMOH) and WHO. Ensure that all health activities are consistent with established best practices.
  • In collaboration with the other health program staff in Nigeria, oversee the implementation of health projects implemented by IRC Nigeria.
  • Promote the quality of the IRC’s health programs by following the measures put in place in collaboration with other staff and the IRC health unit.
  • Ensure sound data collection and information management systems are in place for ongoing monitoring of health programme activities
  • Participate in the design of robust M&E plans and design/adapt health information systems including surveillance systems for the IRC health programs in Nigeria
  • Contribute to the growth of the IRC health programme in Nigeria through quality implementation of project activities, adequate monitoring and timely reporting as needed, working in conjunction with other colleagues in the IRC Nigeria program.
  • Conduct regular supportive supervision to all supported health facilities, provide mentoring and technical support and appropriate feedback as needed.
  • Work with the Health Manager to ensure appropriate use of programme resources
  • Organize planned trainings for health staff and ensure that FMOH and WHO guidelines are used for all trainings which should be delivered in a quality manner.
  • Support the setup of use of FMOH clinical guidelines in all health facilities, providing mentoring as required to improve compliance and discuss implications of the results.
  • Follow all IRC guidelines, programme and budget management tools
  • Ensure a good working relationship with all stakeholders involved in service provision to supported health facilities in Yobe State.
  • Ensure the consistent use of the IRC grant management guidelines during programme implementation.

Staff Performance Management, Learning & Development:

  • Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
  • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
  • Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
  • Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
  • Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
  • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
  • Adhere to and act in accordance with the IRC Global HR Policies and Procedures, and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Research, Learning and Analysis:

  • Analyze, interpret Primary health care-related data and reports from the supported health facilities and document learning.

Coordination & Representation:

  • Represent IRC in LGAs, Yobe east and Health cluster coordination Meeting

Key Working Relationships:

  • Position Reports to: Medical Doctor Supervisor
  • Indirect/Technical Reporting: N/A
  • Position directly Supervises: N/A (May Supervise Health assistance in Future)
  • Key Internal Contacts: Reproductive Health capacity building Officer, Finance and Supply Chain Team.
  • Key External Contacts:  LGA IMCI officer, M&E officer, DSNO and Immunization.

Qualifications

  • Required degree level: Minimum of Bachelor’s degree in Nursing Science with 3 Year Post qualification experience.
  • Experience supporting Health system.
  • Experience working directly with IDPs.
  • Experience working with international organizations, including non-government organizations and UN agencies, in field of health and Sexual and Reproductive health.
  • Additional formal training in reproductive health, health and/or community Mobilization is added advantage.

Education:

  • Bachelor’s degree in Nursing with Valid practicing licenses and Evidence of completion of NYSC (Discharge/Exemption Certificate).

Work Experience:

  • Strong up to date clinical management knowledge.
  • Experience in coordinating, implementing and managing reproductive health programs in emergency contexts and/IDPs settings is essential.
  • Proven familiarity with international guidelines for sexual and reproductive health in both emergencies and development
  • Capacity building experience.
  • Experience responding to Epidemic outbreak e.g. Cholera and Measles
  • Clear understanding Familiarity with the understanding of the Nigerian Public health system.

Demonstrated Technical Skills:

  • Experience implementing Health project in conflict and Post-conflict setting.
  • Technical Experience in all the component of integrated Primary health care Quality of care improvement, Integrated management of childhood illness, Immunization, Infection prevention and control etc.
  • Capacity Building of the Health workers on quality improvement of Minimum services package for Primary health care.
  • Excellent facilitation skill and experienced in Building capacity of clinical staff.

Demonstrated Managerial/Leadership Competencies:

  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team.
  • Good  oral and written skills; good drafting, formulation, reporting skills
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels.
  • Good teaching and coaching ability.

Languages:

  • English and Hausa (Mandatory)
  • Fulani and Kanuri (Preferred)

Computer/Other Tech Requirements:

  • Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.  Add position-specific (e.g. accounting software, statistical software, etc.).

Standards of Professional Conduct:

  • The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality:

  • IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Working Environment:

  • IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Job Title: Nutrition Office Assistant

Requisition ID: req9379
Location: Maiduguri, Borno
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Background

  • IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa and Borno States.
  • The IRC’s response to the humanitarian situation includes integrated health and nutrition services, as well as reproductive health care and women protection services. For its Maiduguri office, the IRC is seeking an Office Assistant to support the health programs.

Scope of work

  • The office Assistant will provide administration assistant to the nutrition team to ensure smooth running of its programs.
  • S/he reports to the Nutrition Coordinator and also works closely with the Operational departments.

Roles and Responsibilities

  • Establish an office data management tool for HERON capturing the administrative tasks for monitoring of expenditures, procurements as well as recruitments.
  • Prepare procurement and spending plans together with the nutrition managers.
  • Raise purchase requests, payment requests and recruitment requests as directed by the nutrition managers and coordinator.
  • Follow up on PR’s raised with Supply Chain department throughout the procurement process.
  • Follow up on recruitment requests raised with Human Resources department throughout the recruitment process.
  • Assist in preparation of training/workshops as directed by the nutrition managers.
  • Provide weekly tracking reports on all administrative tasks performed to the nutrition coordinator and nutrition managers.
  • Assist in ant other task as requested from the line manager, which remains within the Office Assistant’s capacity.

Grants Management:

  • Ensure procurement and spending plans are adhered to and update as needed.
  • Prepare weekly tracking reports in procurement and recruitment processes.
  • Provide recommendations and interventions to correct any identified deviations that’s impact budget adherence.
  • Prepare inputs for and participates in the monthly budget versus actual meetings.
  • Dashboard cleaning and follow up of internal and external commitments with finance and supply chain
  • Ensure and follow up all procurement and supplies in the warehouse and conduct stock monitoring on weekly basis

Qualifications

  • Degree in Business Administration / Finance
  • A mature person of high professional discipline and moral integrity, able to work under stress as the situation may dictate.
  • Minimum of one year experience in business administration, finance and supply chain
  • Proficiency in computer skills, especially in MS Word and excel.
  • Works accurately and time-consciously.

Standards of Professional Conduct:

  • The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, and Accountability.
  • In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality:

  • IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Working Environment:

  • IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Job Title: Nutrition Manager

Requisition ID: req9378
Location: Maiduguri, Borno
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Description

  • IRC entered Nigeria in October 2012 in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner CISCOPE (Civil Society Coalition for Poverty Eradication), implemented a project to support livelihoods and improve WASH in Kogi State from February to May 2013. This was followed by a 3-month nutrition and food security program in the same location from October 2013 to January 2014.
  • The IRC is now in the process of establishing long term presence in Nigeria. Offices were established in Adamawa, Borno and Yobe States, in North East Nigeria and are providing critical humanitarian assistance to conflict affected people.

Job Overview / Summary

  • The Nutrition Manager is the focal point for IRC’s primary Nutrition care services in MMC and Jere –Borno State and will supervise Nutrition officers and senior nutrition officers in the other areas of intervention; s/he reports to the Nutrition Coordinator.
  • The Nutrition Manager will directly supervise the implementation of HERON grant and ensure a quality Nutrition programming, in accordance with national and international standards.
  • The Nutrition Manager will identify gaps in Nutrition services and take the necessary steps to address those gaps.
  • S/he provides technical oversight/ assistance in planning, implementing and monitoring of high impact interventions and provides support in system strengthening and promotion of childhood nutrition, with special focus to the most vulnerable and unreached population groups.
  • In addition, provide coordinated support and technical assistance to Health Department and management of on-going programs statewide and establishing nutrition surveillance systems.
  • He/she will directly supervise all DFID (HERON) nutrition activities in the State region which will comprise of CMAM which include outreach activities, 24 hour stabilization center services and Robust Infant &Young child Feeding program and will directly supervise Nutrition staff working in Damaturu in Yobe and supervises other states via the respective nutrition managers.
  • He/she will coordinate nutrition program activities and report to the Nutrition coordinator.

Key Roles and Responsibilities
Program Management & Development:

  • Participate in the development of nutrition sector budgets and following up on their effective implementation.
  • Develop nutrition sector work plans for all the IRC nutrition grants. Supervise and coordinate the implementation and monitoring of nutrition project activities in the Borno states in line with proposal targets and work plan timelines.
  • Conduct nutritional surveillance in the program sites, including host community and internally displaced persons (IDPs)based on agreed methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
  • Work with the field-based nutrition staff and community health Volunteers to establish, implement and monitor community based management of acute malnutrition activities, coupled with patient follow up, referrals and education for their better management at community level.
  • Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans for community Health Volunteers (CHV’s).
  • Assist in response and management of any nutrition emergencies e.g. acute food shortages and participate in the development of disaster preparedness systems.
  • Promote mother infant and young child feeding best practices in various health facilities.
  • Oversee implementation and integration of comprehensive growth monitoring program/Mass MUAC screenings at community level and report accordingly.
  • Participate actively in execution of operational research and Documentation of Best Nutrition practices in various health facilities/Outreach sites if need be.
  • Participate actively in planned program Rapid Nutrition assessment, nutrition surveys and KAP Assessments.
  • Monitoring and supervising both IRC and MOH staff seconded to IRC to ensure work is performed efficiently.
  • Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
  • Oversee continuous training programs for the nutrition staff as well as organizing trainings with consultants as per the annual work-plan & budget.
  • Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions.
  • Participate in recruitment of nutrition staff as appropriate.
  • Participate in the development of proposals, budgets and concept notes in coordination with the Nutrition Coordinator, DDP, Grants team, and HQ Technical Unit
  • Monitor the purchase and use of materials, equipment and supplies
  • Monitor and evaluate appropriate implementation of  projects against program objectives and IRC’s Program Framework
  • Identify opportunities for program development

Staff Management:

  • Recruit national staff in conjunction with the Human Resources Department
  • Maintain updated job descriptions, conduct interviews, orient new staff to the IRC and the Protection program
  • Supervise the nutrition staff directly, providing ongoing leadership to the project team and overseeing implementation and coordination of activity plans to ensure targets are met
  • Provide ongoing supervision, leadership, training and technical support and guidance to nutrition staff, and ensure all nutrition staff adhere to best-practice principles in all aspects of program implementation
  • Overall responsibility for Nutrition team’s timesheets, work plans, vacation schedules, and staff training/development activities
  • Ensure Performance Management System documentation for all staff is in place and followed up regularly
  • Build staff capacity in work plan development and reporting to ensure accurate monitoring and documentation of activities
  • Recommend and implement a capacity building/development plan for project staff based on documented capacity needs assessments exercise
  • Ensure nutrition staff understands and follows IRC and donor Policies and Procedures
  • Technical Monitoring and Program Quality
  • Provide technical supervision of and technical support to IRC nutrition programming activities.
  • Provide capacity building to MOH staffs in health facilities and support reporting on CMAM online report and DHIS
  • Ensure that nutrition programs utilize standardized protocols, policies and guidelines, as prescribed by the Ministry of Health and WHO/UNICEF
  • Ensure that all nutrition activities are consistent with established best practices
  • Oversee the collection and timely reporting of data and statistics for all nutrition programs in line with IRC guidelines and according to internal and donor requirements
  • Ensure appropriate follow-up and decision-making on data relevant to IRC nutrition programs
  • Ensure good coordination with the health and Nutrition teams at field level
  • Monitor evolving needs of the target communities and adjust the programmatic priorities as necessary
  • Attend internal and external sector coordination meetings (IRC, WFP, UNICEF, LGA, STATE and federal sector meetings and update the Nutrition coordinators and Heron Team lead from time to time on key discussions.
  • Conduct nutritional surveillance in the program sites, including host community and internally displaced persons (IDPs)based on agreed methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and KAP.

Working Relationships:

  • Position Reports to: Nutrition Coordinator
  • Position directly supervises:  Nutrition Managers, Senior Nutrition officers, Nutrition M/E Officer
  • Indirect Reporting: SPC
  • Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.
  • Internal: All other IRC sectors offering integrated services at all intervention areas.
  • External:  SPHCDA, UNICEF, WHO, HMB, Federal Ministry of Health, other INGOs.

Qualifications

  • Bachelor’s degree in Food, Nutrition and Dietetics or Registered nurse or Medical doctor with strong Nutrition Background from a recognized University.(Masters in Public Health (MPH)/Nutrition preferred)
  • A minimum of 7-10 years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child nutrition care at program management level is required.
  • Knowledge in computer statistical packages such as SMART and basic data analysis skills.
  • Experience in designing and implementing nutrition surveys and other methodologies.
  • MUST be registered by Nigeria Nutritionist and Dietitians Institute or other relevant Bodies;
  • Should be conversant with skills such as SQUEAC, SLEAC surveys techniques.
  • Experience in managing a nutrition program in emergencies or among refugee/ displaced populations is an added advantage
  • Excellent management skills
  • Ability to write clear and concise reports and proposals and to meet required reporting deadlines.
  • Able to work independently while being a strong team player.
  • Experience supervising health staff in a complex setting; ability to support and build staff capacity.
  • Excellent oral and written communication skills.
  • Ability to live and work under pressure in an unstable security environment.
  • Excellent computer skills: MS Word, Excel, Power-point, Epi-Info/SPSS, Outlook and the internet.
  • Fluency in English. Skill in local languages will be an added advantage.
  • Ready to Travel and work in within the state and frequent travel to northern Nigeria especially BAMA, MAFA, Konduga and other hard to reach areas as assigned by the management or delegated by the Nutrition coordinator.

Education:

  • Bachelor’s degree in Food, Nutrition and Dietetics or Registered nurse or Medical doctor with strong Nutrition Background from a recognized University.(Masters in Public Health (MPH)/Nutrition preferred

Work Experience:

  • 10 Year’s work experience

Demonstrated Skills and Competencies:

  • Language Skills:  English, Hausa and fluency in local dialect will be added advantage.
  • Certificates or Licenses: valid professional practice license is mandatory.

Work Environment:

  • The position will be based in Maiduguri –Borno State, Nigeria. The situation in northeast Nigeria continues to be volatile and the security phase is orange or red depending on location.
  • Package includes; this is a national position.

Salary / Benefits

  • Competitive Monthly salary,
  • Health Insurance Coverage for Family,
  • Annual earned leave days,
  • Pension scheme,
  • Crèche Facilities available for Women with babies under 24 Months.

Job Title: Assistant Finance Controller

Requisition ID: req9434
Location: Maiduguri, Borno
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: Yes

Job Description

  • The Assistant Finance Controller assists the Deputy Director Finance by managing the day-to-day operations of the accounting unit.
  • At the discretion of the Country Director the Assistant Finance Controller will assume some or all of the Controller responsibilities when the DDF is absent.

Specific Responsibilities

  • The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions of Borno and Yobe States are performed in accordance with IRC and country office policy and procedures.
  • The incumbent is also responsible for the consortium and local partners’ financial management.
  • The AFC represents the DDF in Maiduguri and sits in all coordination meetings, BVA panel and work very closely with the DDFM & SPCs. Specific responsibilities within each functional area are as follows:

Donor Reports:

  • Preparation of draft donor reports for review by the Deputy Director Finance
  • Analysis of actual to budget results to identify problems in accounting or compliance
  • Identification of procedural or training issues to be addressed to improve the quality of report data.
  • Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system

Field Office Training & Support:

  • Acting as the primary liaison for the Borno and Yobe office finance staff for policy or procedure questions
  • By frequent visits to the deep field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Senior Area Managers and program staff in finance related issues and activities.
  • Ensure the review of financial data submitted by Borno and Yobe states offices to identify weaknesses or problems being encountered by Borno and Yobe states finance staff and recommend corrective action.
  • In conjunction with the Deputy Director Finance developing or revising policy and procedures and assists in the implementation.

Procurement Accounting:

  • The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
  • Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
  • Primary responsibility for liaison with logistics/procurement.

Cash/Bank – Processing:

  • Supervision of the processing of bank and cash transactions of Borno and Yobe states
  • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers

Cash Forecasting:

  • Ensure preparation of cash forecasts for Borno and Yobe states
  • Monitoring cash usage and requirements and advises the Deputy Director Finance of possible unusual activity or requirements
  • Working with field and program coordinators to help them develop more accurate cash forecasts

Cost Accounting.

  • Providing recommendations for cost allocation systems in accordance with donor regulations
  • Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

National Payroll:

  • Supervise the processing of the national payroll for Borno and Yobe state ensuring standard financial controls are maintained
  • Supervise the preparation of the necessary related accounting entries including salary allocations for Borno and Yobe states
  • Ensure all statutory deductions are remitted on time to Borno and Yobe state governments

Internal Audit:

  • Internal audit activities as required by the Deputy Director Finance
  • Reviews of controls and monitoring of compliance with established procedures.
  • Preparation of written reports for review by the DDF which identify key issues and provide recommendations for improving control processes or procedures

Budgets:

  • Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
  • Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
  • Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
  • Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
  • Supervise and review proposal budgets, financial reports prepared by direct reports (or as assigned by DDF through grant allocation)

Consortium and partnership finance management:

  • Oversee the consortium and partners financial management
  • Ensure budget and budget revisions prepared in accordance with donor and IRC templates
  • Ensure consortium and local partners monthly and quarterly forecast are aligned with the approved budget and donor flexibility is respected
  • Ensures consortium financial reports are accurate, reviewed by UK office and submitted to the donor on time
  • Ensure all feedback from UK and NY are addressed by the consortium finance staffs
  • Supervise, lead and train consortium finance team. Provide training to partners on financial management.
  • Provide technical support to consortium leadership.

Qualifications
Education:

  • Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

Experience:

  • Minimum of five (5) years of relevant experience and three (3) years managerial experience.
  • Experienced with various PC and financial related software (spreadsheets, accounting packages).
  • Working experience within IRC finance in the capacity of Assistant Finance Controller and consortium/partnership financial management is highly preferable
  • Must have a proven track record of proactively identifying and communicating potential problems and proposing solutions.
  • Committed to staff capacity building and effective at facilitation.
  • Familiarity with DFID rules and regulations is a plus.

Skills And Abilities:

  • Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
  • Able to communicate effectively (written and verbal) in English with program staff, management and employees
  • Comfortable making decisions.
  • Good supervisory, time management and interpersonal skills.

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Health Services / Quality Assurance Officer in a Leading HMO in Abuja


Trulli
Authors choice 2019 (click image for copy)
Inside Banker