HR and Administrative Officer at The People Practice



  2021-07-23
  Kano

The People Practice – Our client is recruiting to fill the position below:

Job Title: HR and Administrative Officer

Location: Kano
Employment type: Full Time

Overview

  • The ideal candidate will be responsible for all aspects of operational and administrative management of the clinic’s projects and day-to-day activities, ensuring compliance with the organization’s policies and procedures as well as the parent organization’s regulations.
  • The HR and Admin Officer will also design the yearly budget and plan for the organization, under the Chief Finance Officer’s supervision.

Responsibilities
Human Resources:

  • Supervise employees which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
  • Maintain physical and digital personnel records like employment contracts and PTO requests.
  • Update internal databases with new hire information.
  • Publish, remove job ads, schedule job interviews, and contact candidates as needed.
  • Prepare reports and presentations on HR-related metrics.
  • Develop training and onboarding materials.
  • Respond to employees’ queries on benefits.
  • Coordinate schedules, distribute memos and reports and ensure everyone is kept current on necessary company news and information.
  • Evaluate the performance of the employees semi-annually.

Administration:

  • Provide confidential secretarial and administrative support for the principal executive or executives, including managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
  • Assist with project development and planning to ensure more efficient service and organization of the office.
  • Compose and prepare written documentation and correspondence for the office; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
  • Assist in the coordination, supervision, and completion of special projects as appropriate.
  • Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Prepare and distribute meeting agendas and meeting minutes.
  • Prepare and distribute business journals, presentations, transcriptions, and letters using standard formats.
  • Maintain security and confidentiality of company information.
  • Prepare travel documents and make travel arrangements.
  • Collect and analyze the business data from various departments to prepare reports and presentations for management.
  • Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.
  • Organize a filing system for important and confidential company documents
  • Create and distribute guidelines and FAQ documents about company policies
  • Gather payroll data like bank accounts and working days
  • Update office policies as needed
  • Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other special events, as required.
  • Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office.
  • Monitor and coordinate accounting activities as appropriate, and prepare internal reports for management; participate in budget planning and management, as required.
  • Maintain the company calendar, schedule appointments, and book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails, and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Plan and organize pieces of training, leadership meetings, conferences, and workshops.

Key Skills and Attributes

  • Bachelor’s Degree in Human Resources, Business Administration or related field and/or equivalent experience.
  • At least three (3) years of related experience required.
  • Working understanding of human resource principles, practices, and procedures.
  • Proficiency in the use of the Asana task management tool is an advantage
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite or related software.
  • Ability to be polite and compassionate without lacking confidence.
  • Sound negotiation and persuasion skills.
  • Analytical and problem-solving skills
  • Leadership and teamwork skills.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.

How to Apply
Interested and qualified candidates should:
Click here to apply

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