Career Openings at eHealth Africa (eHA)


  2020-08-24
  Unspecified

eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings and uses data to drive decision-making by local governments and partner agencies to get optimum results.

We are recruiting to fill the position below:

Job Title: Store Keeper

Loaction: Borno, Ngala

Purpose of the Position

  • The Store Keeper is responsible for all store operations activities including receiving, deliveries, coordinating stock, documenting store transactions, maintaining records, and overseeing storage and distributes supplies.

What you’ll do
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

  • Receives and inspects all incoming goods and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received..
  • Maintains records of all deliveries. Maintains files appropriate to the activities of the unit, such as invoices, order numbers, receiving date, and shipping date and prepares reports.
  • Receives and stores documents and confidential files; maintains records of approved documents and confidential file destruction.
  • Returns canceled and damaged items back to vendors as appropriate.
  • Handles and documents storage and transportation of goods..
  • Maintains the stores area in a neat and orderly manner
  • Answers questions regarding procedures and resolves discrepancies regarding receipt, deliveries, warranties, repairs and supplies
  • Maintains inventory, uses inventory management software, or excel spreadsheet.
  • Prepares purchase requisitions for the replacement of stock
  • Participates in meetings and discussions related to Store keeping.
  • Ensures hygiene, health and safety standards are met at all times.
  • Performs any other duties assigned by management.
  • Presents a professional demeanor at all times.
  • Approaches others in a tactful manner.  Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions.  Follows through on commitments.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to Policies and Procedures.

Requirements
Who you are:

  • Minimum of a Diploma in Accounting, Stores Management, Office Systems or related field.
  • Minimum of two (2) years prior related experience in warehouse and storage operations preferably within NGO/ healthcare, or an equivalent combination of education and experience..
  • Strong communication skills with both internal team members and external business stakeholders.
  • Must be able to work as a leader and member of a team and possess good problem-solving skills.
  • Physical strength, stamina, and agility required.
  • Considerable knowledge of the occupational hazards and safety precautions applicable to Store keeping.
  • Good learning ability. Action-oriented and resilient in a fast-paced environment.

Core Competence:

  • Ability to motivate others, delegation, and timely/quality decision making.
  • Excellent interpersonal, communication, and organizational skills.
  • Ability to communicate, interact, and influence effectively at all levels within the Organization.
  • Must have the ability to manage conflicts and resolve problems effectively.
  • Action-oriented and resilient in a fast-paced environment.
  • Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
  • Proficiency in working within specialized software utilized in the program.
  • English is the spoken and written language. Fluency in Hausa is desirable.
  • Ability to read, analyze, proof and edit documents, and interpret general business periodicals, professional journals, or government regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, employees and the general public.

Language Ability:

  • English is the spoken and written language. Fluency in local Hausa is an advantage.
  • Ability to read, analyse and interpret general business periodicals, professional journals, or government regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, employees and the general public.

Job Title: Deputy Manager, Warehouse

Loaction: Borno, Ngala

Purpose of the Position

  • The Deputy Warehouse  Manager works under the supervision of the Warehouse Manager to effectively oversee inventory and coordinate handling and storage procedures.
  • The deputy warehouse manager will ensure that all commodities at the warehouse are handled and stored in a safe, timely and coordinated manner.
  • S/He will assist in managing the inventory system and keep abreast of the costs that are involved in the management of commodities at the warehouse. Generally, support the operations at eHA’s storage facilities as requested.

What you’ll do
To perform this role successfully, the Warehouse Manager will perform the following responsibilities which may include but are not limited to:

  • Assist in the coordination and tracking of store movement and goods supplies. Keep accurate waybill records.
  • Work closely with the manager in the management of stock using the internal warehouse and stock management procedures.
  • Perform a variety of tasks related to the Asset Management function. Log all new assets in the asset register and ensure the appropriate coding and labeling of assets. Update asset register regularly with changes and new acquisitions.
  • Perform various warehousing tasks and operations using dedicated software applications and databases.
  • Provide weekly warehouse report, asset database and inventory tracking report to the warehouse manager.
  • Meet warehouse operational standards by contributing warehouse information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying warehouse system improvements.
  • Meet warehouse financial standards by monitoring expenditures; identifying variances; implementing corrective actions.
  • Move inventory by scheduling materials to be moved to and from the warehouse; coordinating inventory transfers with related departments.
  • Deliver supplies and equipment to departments by receiving and transferring items.
  • Accomplish warehouse and organization mission by completing related results as needed.
  • Participate in and promote a positive, supportive, cooperative team environment.
  • Observe safety and security procedures.
  • Must always adhere to policies and procedures.
  • Will adhere to eHealth Africa Code of Conduct as well as ethical standards of the field.
  • Work with partner organizations in meeting their item storage and withdrawal needs.

Requirements
Who you are:

  • Bachelor’s degree in Business Administration, Warehousing, Logistics, Procurement or any other related field.
  • Minimum 5 years of progressively related experience, with at least 2 years supporting fair and open procurements including conducting cost/price analyses, preferred vendor negotiations, and working within US government regulations.
  • Experience working with US government-funded acquisition and assistance instruments preferred.
  • 2 years’ experience with an NGO at a supervisory level.
  • Exhibit professionalism in the workplace at all times.
  • Accepts responsibility for own actions.
  • Strong leadership and communication skills with both internal team members and external business stakeholders.
  • Follow through on commitments.
  • Excellent communication skills required including written, verbal and interpersonal.
  • You must have a great understanding regarding health and safety for self, others.

Core Competence
The requirements listed below are representative of the knowledge, skill and/or ability required for you to successfully perform this job:

  • Exhibit professionalism in the workplace at all times.
  • Excellent interpersonal communication skills, organizational skills and great attention to detail.
  • Treat others with respect and consideration regardless of their status or position.
  • Taking ownership of our work, doing what is needed without being asked, following through.
  • Planning ahead, managing time well, being on time, being cost-conscious, thinking of better ways to do things.
  • Being helpful, respectful, and approachable and team-oriented, building strong working relationships and a positive work environment.
  • Disciplined with outstanding organizational skills.
  • Exhibits a great amount of flexibility in delivering your duties.
  • Ability to work in distant locations under minimal supervision.
  • Exhibit a high sense security consciousness and alertness at all times and working effectively with security forces to ensure the safety of lives and properties.

Job Title: Manager, Warehouse

Loaction: Ngala, Borno

Purpose of the Position

  • The Warehouse manager oversees inventory and coordinates shipping procedures along with ensuring that all company products are moved from the storage area to the required destination in a safe and timely manner.
  • He is also responsible for handling accounting and record-keeping activities, as well as manage the inventory system and keeping abreast of the costs that are involved in making purchases.
  • Generally keeps, secure and distribute asset of eHA as requested.

What you’ll do
To perform this role successfully, the Warehouse Manager will perform the following responsibilities which may include but are not limited to:

  • Coordinates the tracking and movement of goods and supplies. Keep accurate waybill records.
  • Manage stock using the internal warehouse and stock management procedures.
  • Performs a variety of tasks related to the Asset Management function.  Logs all new asset in the asset register and ensures the appropriate coding and labeling of assets. Updates asset register regularly with changes and new acquisitions.
  • Ensure that the electronic database/asset, inventory tracking database, and all relevant documentation are updated on a monthly basis and provide signed hard copies for the physical files.
  • Perform various warehousing tasks and operations using dedicated software applications and databases.
  • Provide weekly warehouse report, Asset database and inventory tracking report to the Operations Manager.
  • Accomplishes warehouse human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising job contributions; timekeeping, recommending compensation actions; adhering to policies and procedures.
  • Meets warehouse operational standards by contributing warehouse information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying warehouse system improvements.
  • Meets warehouse financial standards by providing annual budget information; monitoring expenditures; identifying variances; implementing corrective actions.
  • Moves inventory by scheduling materials to be moved to and from the warehouse; coordinating inventory transfers with related departments.
  • Delivers supplies and equipment to departments by receiving and transferring items.
  • Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements.
  • Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data.
  • Accomplishes warehouse and organization mission by completing related results as needed.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Observes safety and security procedures.
  • Must always adhere to policies and procedures.
  • Will adhere to eHealth Africa Code of Conduct as well as ethical standards of the field.
  • Working with partner organizations in meeting their item storage and withdrawal needs.

Requirements
Who you are:

  • Bachelor’s Degree in Business Administration, Warehousing, Logistics, Procurement or any other related field.
  • Minimum 5 years of progressively related experience, with at least 2 years supporting fair and open procurements including conducting cost/price analyses, preferred vendor negotiations, and working within US government regulations.
  • Experience working with US government-funded acquisition and assistance instruments preferred.
  • 2 years’ experience with an NGO at a supervisory level.
  • Exhibit professionalism in the workplace at all times.
  • Accepts responsibility for own actions.
  • Strong leadership and communication skills with both internal team members and external business stakeholders.
  • Follow through on commitments.
  • Excellent communication skills required including written, verbal and interpersonal.
  • You must have a great understanding regarding health and safety for self, others.

Core Competence:

  • The requirements listed below are representative of the knowledge, skill and/or ability required for you to successfully perform this job.
  • Exhibit professionalism in the workplace at all times.
  • Excellent interpersonal communication skills, organizational skills and great attention to detail.
  • Treat others with respect and consideration regardless of their status or position.
  • Taking ownership of our work, doing what is needed without being asked, following through.
  • Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things.
  • Being helpful, respectful, and approachable and team oriented, building strong working relationships and a positive work environment.
  • Disciplined with outstanding organizational skills.
  • Exhibits a great amount of flexibility in delivering your duties.
  • Ability to work in distant locations under minimal supervision.
  • Exhibit a high sense security consciousness and alertness at all times and working effectively with security forces to ensure the safety of lives and properties.

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