Admin Officer in an Oil and Gas Company


  2020-06-30
  Unspecified

Willers Solutions Limited – Our client in the Oil and Gas Sector is recruiting to fill the position below:

Job Title: Admin Officer

Location: Lagos

Job Requirements

  • Bachelor’s Degree
  • Minimum of 4 years’ experience in an admin capacity.
  • Good communication skills (written and verbal)
  • Critical thinking and strategic problem analysis
  • Service delivery
  • Computer literacy – good use of MS Office packages
  • Smart-working, loyal, trustworthy and a team player.
  • Organization and focus are necessary to lead a customer service department.
  • People skills needed to resolve problems complaints and other issues with customers and clients.
  • Teachable.
  • Innovative, motivating and value-oriented.
  • Problem-solving and decision-making skills
  • Excellent relationship management
  • Self-driven and result oriented with a positive outlook
  • Female preferably.

Job responsibilities

  • Provide administrative support to direct report manager.
  • Responsible for prompt and accurate Travel and Visa booking arrangement.
  • Book reservations for travel, hotels, rental cars, and special events etc.
  • Proactively manage and ensure company fleet maintenance, driver management and routine / non-routine vehicle maintenance.
  • Provide support services including arranging for meeting room, preparing required materials and coordination of all meeting and visitor schedule.
  • Coordinate staff logistics daily and ensure all appointments and meeting are attended.
  • Maintain and update the company’s database of staff and vendors.
  • Liaising with internal departments to ensure client needs are effectively fulfilled.
  • Coordinate internal general, and ensure minutes of the meetings are properly taken.
  • Building and maintaining relationships with clients and key personnel(s) within customer companies.
  • Schedule job interviews and contact candidates as needed.
  • Carry out staff performance and provide coaching/guidance to ensure maximum efficiency.
  • Carrying out client satisfaction surveys and reviews.
  • Maintain and update company’s database of staff and vendors.
  • Ensure strict adherence to policies and regulations.
  • Keep staff informed and reassured with regular Admin/HR updates.
  • Ensures processing of payments to external partners and maintaining updated records of invoices and receipts.
  • Plan and improve employee well-being by promoting healthy workplace initiatives.
  • Prepares reports and presentations as assigned.
  • Manage office supplies (stock) and place order for new stock when necessary.
  • Plan and update Director’s itinerary to ensure all important meetings and activities are captured.
  • Effectively maintain company calendar, schedule appointments and book meetings as required
  • Overseeing general appearance of office, pantry and public areas.
  • Ensure operation of office devices and equipment by completing preventive maintenance requirements, following up with repairs, maintaining equipment inventory and evaluating new equipment.
  • Promptly, accurately, professionally and courteously receive all telephone calls/inquires and director record and relay messages.
  • Perform as key contact point for portfolio of clients dealing with routine matters of services and products.
  • Prepare regular reports on expenses, office budgets and other expenditures
  • Oversees and administers the day-to-day activities of the office; develops policies, procedures and systems which ensure productive and efficient office operation.
  • Provide assistance and support in problem-solving, project planning, development and execution of the organization’s goals and objectives.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Assisting other departments such as Human Resource or Financial department with administrative support.

Deadline: 1st July, 2020.

How to Apply
Interested and qualified candidates should forward their CV to: jobs@willerssolutions.com using the “Job Title” as the subject of the mail.

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